16 ESSENTIAL TOOLS FOR GOOD MANAGEMENT OF YOUR BUSINESS

Managing a business is not an easy task, whether you’re a sole proprietor or the CEO of a company with 50 employees. That’s why there are numerous business management tools available.

At Scrowp, we identify five key pillars in business management:

Legal Management
Accounting Management
Financial Management
Administrative Management
Social Management

Each one is essential for effectively managing your business, and we cover these aspects in our business management training program.

We understand what it’s like to start and manage a business.

Every day, entrepreneurs share with us their successes, as well as the challenges they face in running their businesses.

Whether it’s a lack of time or a shortage of tools, managing a business, whether alone or with a team, can be complex.

That’s why we’ve decided to provide you with a comprehensive list of the best tools for managing your business, categorized according to these five pillars of business management.

But before we get started, here’s a list of tool categories, so you can easily find the one that will be most useful to you:

Tools for the legal management of your business
Tools for accounting management of your business
A tool for the administrative management of your business
Tools for financial management of your business
Tools for social management of your business

Happy reading!

1) TOOLS FOR THE LEGAL MANAGEMENT OF YOUR BUSINESS

Wasting time is the last thing you want, especially when it comes to trying to find a document you had on your desk just the day before.

Your investors and other collaborators don’t like to wait, especially when it concerns legal documents.

That’s why we’re listing a few tools that will significantly ease the burden of managing your legal documents.

TOOL #1: EQUIFY

Equify is the ideal tool if you want to interact with your shareholders in an organized and simplified manner.

This tool is designed to enhance your relationships with investors by providing them with visibility into the security and management of your shareholding, as well as your capital operations (such as shareholding reorganization and cash distribution to shareholders).

Who is it intended for? Equify is a tool suitable for small to medium-sized enterprises (SMEs/SMBs).

What are the pricing options? If you choose the basic solution (the “launch” solution designed for companies with 1 to 10 employees), the cost is 10$ per month, including taxes.

For larger businesses, you will need to request a quote to obtain a price that aligns with your company’s specific needs.

TOOL #2: SYMFACT

Scattered contracts or haphazardly stored in a disorganized folder?

Symfact is a dedicated contract management tool that will meet your needs.

Easy to use, this tool provides you with fast and secure file storage access.

It’s an ideal solution when you want to collaborate with your future partners on the drafting of various contracts.

Who is this tool for? Regardless of your company’s size, Symfact can cater to your needs.

What are the pricing options? Symfact offers the possibility to test their software through a demo. If you wish to explore this tool further, you’ll need to get in touch with them for pricing details.

2) TOOLS FOR THE ACCOUNTING MANAGEMENT OF YOUR BUSINESS

Knowing how to manage your results in an Excel spreadsheet is a first step in accounting.

However, dealing with numbers is far from sufficient to fully master the accounting process for your business.

Here are some tools that will assist you in effectively managing your company’s accounting.

TOOL #3: WISE

Sage is a French tool that has proven its worth over the years. Although it offers solutions in various business management areas, the company has recently introduced Sage Business Cloud.

This tool is primarily focused on managing your company’s accounting.

With it, you can easily handle your cash flow, invoices (including unpaid invoices), and even your inventory.

Who is it for? Sage Business Cloud, as well as the company’s other tools, are mainly designed for small and medium-sized enterprises (SMEs).

What are the pricing options? You have three choices:

Sage Business Cloud Accounting, the first solution that provides comprehensive coverage for your accounting tasks.
Sage 50,
And Sage 100.

TOOL #3: FACTOMOS

Being able to sort your invoices quickly and efficiently is a huge time-saver when you’re managing a business.

That’s partly why Factomos developed its tool to help you manage your quotes and invoices while ensuring they comply with the law, all with ease.

You don’t need to be an accounting expert. Even if it’s not your area of expertise, you’ll find the tool quite user-friendly.

Who is the tool for? Factomos is primarily designed for small and medium-sized enterprises (SMEs).

What are the pricing options? The pricing ranges from €9.90 per month to €39.90 per month, depending on the solution you choose to adopt.

TOOL #3: EVOLIZ

A French-made tool, Evoliz is the solution you need if you don’t have the time to handle your company’s accounting.

The tool is user-friendly and quite intuitive.

Who is it for? Evoliz is an ideal tool for both small and medium-sized enterprises.

What are the pricing options? With Evoliz, you can choose between a monthly or annual subscription.

The pricing ranges from 14$ to 40$ for a monthly subscription and from 12.60$ to 36$ for an annual subscription.

A demo is available if you’re interested.

TOOL #6: QUICKBOOKS

The American tool Quickbooks is here to help you save valuable time.

Managing your outstanding payments, your company’s VAT, your expenses, and even your supplier invoices, this tool offers a multitude of features to truly simplify online accounting management for your business.

Who is it for? If you’re a small or medium-sized enterprise, the tool could be an excellent fit for you.

What are the pricing options? Prices range from 10$ to 49$ per month.

TOOL #7: PENNYLANE

PennyLane is a tool that offers you invoice management, sales tracking, and cash management, as well as personalized cash flow management. It’s also a trusted tool for managing your company’s accounting.

Who is it for? PennyLane is a perfect fit for small and medium-sized enterprises (SMEs), startups, agencies, or even e-commerce websites.

What are the pricing options? Prices range from 19$ per month (excluding taxes) to 239$ per month (excluding taxes).

The unique feature of PennyLane is that the prices are based on certain criteria. So, it’s up to you to determine the price based on your invoicing and accounting needs.

TOOL #8: DEXT

Do you want to process your bank account transactions, quickly import and organize your sales and purchase invoices, efficiently manage your expense reports, and handle your administrative documents?

Dext is the ideal tool. If you’re working with an accounting firm or even looking to add collaborators, the tool allows for that.

Who is it for? All businesses can use Dext.

What are the pricing options? If you want to test the tool before committing, you can benefit from a free 2-week trial. After the trial period, the prices range from $40 to $60 per month for businesses.

3) TOOLS FOR THE ADMINISTRATIVE MANAGEMENT OF YOUR BUSINESS

Administrative management, like every other pillar, is necessary and very important. However, it is also quite broad.

In administrative management, you can encompass various aspects such as:

Accounting
Financial management
Entrepreneur’s insurance management
Commercial management
Invoice management for your company

In short, it’s a vast and essential pillar.

That’s why we offer you a tool to help you master this crucial area.

TOOL #9: MY SENDING BOX

If you need to manage a large group of employees for various actions or sending files, My Sending Box is the solution.

For instance, if you have to handle a certain number of clients, My Sending Box allows you to effectively manage the flow of sending recommended emails to your clients.

The tool enables you to send physical or electronic mail to your recipients.

Getting started with the tool is quick, and the interface remains intuitive. If you encounter any difficulties, the support team is highly responsive to resolve your issues.

Who is this tool for? My Sending Box is the ideal tool for…

What are the pricing options? The prices vary based on your email sending needs and can range from $0.97 to $7.13 per piece of mail.

4) TOOLS FOR THE FINANCIAL MANAGEMENT OF YOUR BUSINESS

Regardless of the size of your company, effective financial management is crucial to keep your business afloat.

This involves various actions such as optimizing your cash flow management and maintaining control over your financial assets.

To save you time and ensure sound financial management, here are some tools that can assist you.

TOOL #10: JeSuisEntrepreneur/ I AM AN ENTREPRENEUR

Developed by Crédit Agricole, JeSuisEntrepreneur is a comprehensive tool that facilitates the overall management of your business.

For startups, the tool provides the opportunity to create a structured and convincing business plan for your project development.

Beyond that, JeSuisEntrepreneur can assist with sound financial management of your business.

Who is the tool for? It is primarily designed for startups, entrepreneurs, and small businesses (TPE).

What are the pricing options? To find out the pricing associated with your specific needs, you will need to directly contact JeSuisEntrepreneur.

TOOL #11: SPENDESK

Managing your company’s expenses is not always easy and sometimes requires assistance.

Spendesk is here to help. It’s a French tool specializing in corporate expense management.

The tool provides you with control over all your allocated budgets and allows you to quickly retrieve your receipts.

In short, Spendesk has proven itself as a reliable and easy-to-use tool.

Who is it for? Spendesk is primarily suitable for small and medium-sized enterprises (with a few dozen employees).

What are the pricing options? You have the choice of three plans: Starter, Essential, and Scale.

TOOL #12: AGICAP

Effective cash flow management is essential for any business. That’s why Agicap has developed its tool to help companies manage their cash flow efficiently and quickly.

The principle is simple: the tool allows you to track your cash flow in real-time and manage your forecasts.

Who is the tool for? If you’re a small or medium-sized business and want to effectively manage your cash flow, then this tool is designed for you.

What are the pricing options? To find out the pricing for this tool, you will need to fill out a form, allowing Agicap to provide you with the best offer for your business.

Additionally, if you want to test the tool, Agicap offers free access in the form of a demo.

5) TOOLS FOR SOCIAL MANAGEMENT OF YOUR BUSINESS

Managing contracts, payroll records, training, and recruitment are all critical aspects of human resources in a company.

That’s why effective management is essential to allow your business to develop properly from this perspective.

Here are some tools that will help you save time in HR management.

TOOL #13: LUCCA

Lucca is a tool that will greatly simplify your HR department’s tasks.

With it, you can manage the dematerialization of payrolls, facilitate interview management, handle employee compensation, and even manage Employee Value Proposition.

Who is it for? Lucca is a tool suitable for small and medium-sized enterprises (TPE/PME) as well as large companies, both in France and abroad.

What are the pricing options? In the case of Lucca, you can request a personalized quote to receive pricing that best suits your needs.

TOOL #14: FORTIFY

Fortify is an HRIS (Human Resources Information System) software that will help optimize payroll management and save you a lot of time in overall HR management.

The software offers other features such as employee management, optimal talent management, expense report management, and effective HR process deployment.

Who is it for? Fortify is a software more suitable for small businesses.

What are the pricing options? To determine pricing, you will need to get in direct contact with Fortify.

TOOL #15: DEEL

Recruiting individuals who do not reside in the same country as your company can be extremely complicated and time-consuming.

For example, if your company is in France and you want to hire someone in Japan, the recruitment procedures seem endless.

You’ll need to create a subsidiary in the potential employee’s country, involve a lawyer and an accountant, and the entire process demands a lot of time and considerable cost.

Deel, on the other hand, provides significant time savings. You no longer need to handle all the administrative aspects of international recruitment; Deel takes care of it all.

Who is the tool for? Regardless of your company’s size, industry, or the country in which you operate, Deel can meet your needs.

What are the pricing options? Prices range from $49 to $499.

TOOL #16: PAYFIT

PayFit is a French startup that has proven itself since 2014.

If you want to simplify payroll management and are still a novice in this area, then this tool is designed for you. It allows you to independently process your employees’ payrolls.

Practical, intuitive, and modern, the tool will quickly help and streamline your tasks.

However, it won’t do everything for you, which is why we recommend always keeping an eye on the process to avoid any errors.

Who is it for? PayFit is suitable for small businesses and SMEs.

For larger enterprises, it is recommended to explore other solutions.

What are the pricing options? You have two solutions to choose from. To find out their pricing, you’ll need to contact PayFit through a form.

And you ?

If you’ve already used one of these tools, let me know in the comments; I’d be curious to hear your opinions.

And if you have other software and business management tools to recommend, I’m all ears! This article will be continually updated.

Did you find this article helpful? If you want to learn more about business management, SCROWP’s blog is full of topics on this theme.

For example, you can discover:

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